London CLC is experienced at supporting schools as they move to the cloud. Migrating your data and applications to a cloud-based service can certainly save your school money but, for greatest success, implementation needs to be staged. That’s where planning comes in. We work with schools on their long-term planning, to decide on what they want to achieve from a move to the cloud, to consider the impact on pupil learning and to think about staff CPD requirements.
Here are our top tips if you’re considering moving to the cloud.
1. Plan. And then plan some more
Planning for what the new cloud system is to be used for and how it will be used should be done at the very beginning to allow time to narrow down the options and compare the available cloud solutions.
2. Do a software audit
Do you know every piece of software that teachers use? It’s easy to miss things out. Ensure you have a clear idea of the extent of software in use and how you will manage the switchover – and what to do about any software or services that cannot be switched.
3. Communicate with staff
To keep everyone on board at what can be an unsettling time, it is important to manage expectations, communicate the process and vision and acknowledge there is up-front hard work to do to reach that place.
4. Focus on the pedagogy
Assess how the move will impact on learning and support pedagogy.
5. Make it permanent
People are creatures of habit so you will need to completely switch off the old way of working eventually but do give them some time to adjust. For example, suggest that the shared server will continue working for half a term while you move over.
6. Think security
Do a GDPR risk assessment and make sure parents have opted in. Consider your ongoing process for deleting data and removing users after they have left.
7. Consider benefits to pupils
Think carefully about what services are turned on for pupils – do you want them to use real-time chat or will it be a distraction? How are they benefiting from the move, such as easier access to collaborative tools?
8. Change Management
There will always be some initial hard work for staff to do with any change like this so it is important to emphasise the long-term vision and gains. For leading and supporting the change we like Kotter’s theory of change.
9. Offer positive messages
Emphasise the opportunities for saving on workload by using the cloud, such as reducing emails by making use of Google Chat for more immediate communication and cutting down on endless meeting planning emails by using shared calendars.
10. Get the right support
As a Google Partner and Apple regional training centre we’re well placed to talk schools through the options and we don’t try to sell a specific solution in order to make money on the transaction, as might be the case if you discuss the solution with a reseller of a specific service provider. With us, you can avoid the risk of choosing a service which doesn’t do what you want or which charges you for a specific feature you don’t need.
- Give us a call on 0207 720 7514 or email firstname.lastname@example.org to have a chat with us about how moving to the cloud might benefit your school.
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